Requesting permission to cause to damage roads

1. Introduction

In case of obtaining drinking water supply, electricity, telephone or any other type of telecommunication facility or any other service by a resident within the territory or in the provision or establishment of such contact by any service promotion institution providing such contact services or other contact services or in a case where the acquisition or provision of the relevant service has to be done underground mining a road owned by the local authority, it is essential to cover the cost of repairing the damage done to the road concerned. This amount shall be paid to the council by the service provider or service recipient as the case may be.

2. Legal Authority

(a) Paragraph (xxxii) of Sub Section (I), Section 19 of Pradeshiya Sabha Act No. 15 of 1987

3. Eligibilities

(a) In the event that a road owned by the local authority has to be damaged in the course of providing a service or obtaining a service, the service provider or client will be eligible to make this request.

(b) This facility is applicable only in respect of roads owned by the local government institution.

4. Fees

A fee and a security deposit shall be paid as may be determined by the Council from time to time depending on the construction materials used in the construction of the roads.

Note : The council should take decision about the cost per cubic foot of road restoration after damage, [type of road construction material (tar, concrete, interlock, asphalt concrete – carpet – or other)] as recommended by Technical Officer.

5. Documents to be submitted

The application prepared in accordance with the annex hereto
A rough sketch showing the easy way to reach the point on the road intended to be damaged
A copy of the letter issued by the service providing institution.

Note : This application can be downloaded from the website of the council or can be obtained from the Front Office.

6. Procedure

Procedure	Duration	Authority
Submitting the applicant’s requirement through the council’s website or visiting the Officer of Front Office		Applicant
Accepting the completed application online or manually and issuing a tracking number to the applicant where the requesting road owns by the council.		Officer of the Front Office
Forwarding of the application to the Technical Officer through the Officer-in-Charge of the subject	Immediately after the receipt of the application	Officer of the Front Office
Conduct on-site inspection and forward the application along with observations and recommendations to the Engineer/Secretary by the Officer-in-Charge	Within two days from the date of receipt of the application	Technical Officer
Approve/reject the request as per the recommendation of the Technical Officer	From the date of receipt of the recommendation	Engineer/Secretary
Forwarding the permission letter indicating the amount of fee payable to the front office with the signature of the Engineer/Secretary and informing the applicant to pay the relevant fees for issuing the permission letter.	On the same day of the receipt of the recommendation	Officer-in-charge of the subject
To charge the damage recovery fee and issue the receipt and the permission letter to the applicant	With the arrival of applicant	Officer of the Front Office
Reporting to the council that tasks have been completed	Immediately after the completion of the task	Applicant
After the applicant completes the work, the road will be restored and the cost will be reported	Within seven days from the date of notice of completion of work by the applicant	Technical Officer
Expenditure incurred for rehabilitation of the road shall be debited to the relevant expenditure head and payment to the applicant if there is any balance	On the same day of the receipt of the expenditure report.	Officer-in-charge of the subject

Application

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