Renting playgrounds

Introduction

The local government institution is the public authority entrusted with the task of protecting and promoting the welfare of the people and all facilities of that territory. As one phase of this welfare work, play grounds are created by the local government institutions to protect the physical health of the people, improve the sports skills of the youth and provide public entertainment and in order to cover the expenses for the maintenance, repair and improvement of the play grounds the facility of renting out these playgrounds has been arranged in case of special use.

Legal Authority

(a) Provisions 17 (3) and 19 (1) (xii) of Pradeshiya Sabha Act No. 15 of 1987.

Qualifications

(a) The people living within the territory of the local government institution, their sports clubs and other persons who have the need to conduct sports events or sports festivals in the schools located within the territory.

(b) Any person residing outside the territory will also be eligible to avail this service, subject to payment higher than the fee charged to the people of the territory.

Fees

A fee determined by the local government from time to time.
A tax matches with the fees charged imposed by the government from time to time.
A refundable security fee as determined by the Local Government Institution from time to time.

Documents to be submitted

The application form in this attachment should be correctly completed and submitted. It is advisable to carefully read and understand the instructions at the end of the application form before completing it

Procedure

Procedure	Duration	Authority
Check the waiting list of the playground online or visit the front office to know if the playground can be rented on a date of your choice.		Applicant
If interested in renting the playground on a date available in the waiting list, complete and submit the application form obtained online or by visiting the front office.		Applicant
Issuance of receipt and a tracking number having taken over the charge and the application forward the copy of the permit to the officer-in-charge of the playground to provide the service.	Immediately after the receipt of the application	Officer of the Front Office
Depositing the collected fee and security deposit in the deposit account	Immediately after the receipt of money	Officer of the Front Office
Use of the playground for the requested purpose	Date of reservation	Applicant
After completion of the task hand over the playground to the officer-in-charge of the playground	Immediately after the reserved task is completed	Applicant
While taking over the playground, check whether there is any loss or damage to the playground or its fixtures and take over it and report the same to the officer-in-charge.	Immediately after the reserved task is completed	Officer-in-charge of the Play Ground
Informing the applicant that in case of any loss, payment of the security deposit will be considered after assessing the loss.	Immediately after the playground is taken over	Officer-in-charge of the Play Ground
In case of any loss, request the Technical Officer to assess the loss and provide a report.	Immediately after the receipt of the report of the officer-in-charge of the playground	Officer-in-charge of the subject
Assess the value of the loss and report to the officer-in-charge	Within one day of the receipt of the report of the officer-in-charge of the subject.	Technical Officer
If there is no loss to refund the security deposit or if there is a loss to charge it from the security deposit and if there is a balance after claiming the amount, proceed to refund it or in case of the loss is insufficient to cover the amount of the security deposit, the applicant shall be notified to pay the due amount to the council.	After claiming the balance amount	Officer-in-charge of the subject
Claiming deposit when no loss has occurred or payment of further dues when a loss has occurred	On or before the prescribed date	Applicant
Forwarding the refund cheque to the applicant or issuing a receipt against the further amount due.	After the applicant arrives	Officer-in-charge of the subject / Officer of the Front Office
Settlement of accounts	After making further payment	Officer-in-charge of the subject / Officer of the Front Office

When the deposit is insufficient to cover the loss incurred

Procedure	Duration	Authority
Notice in written to the applicant to deposit the amount exceeding the value of the deposited amount in the council	On the same day of the receipt the report of the Officer-n-charge of the playground	Officer-in-charge of the subject
Charge the additional amount and issue a receipt	Within seven days of written notice	Officer of the Front Office
Reminders in case of default in payment of additional amount	Within seven days of written notice	Officer-in-charge of the subject
In case the payment of money is still defaulted as per the reminder, reporting the Magistrate and requesting to collect the relevant amount with the signatures of the Municipal Commissioner/Secretary and handing over to the Technical Officer.	Seven days after the date of reminder	Officer-in-charge of the subject
File the relevant request in the Magistrate Court and record the data in the case file	Immediately after receipt of request documents	Technical Officer
Issuance of order fixing the relevant amount as penalty	On the relevant hearing date	Magistrate
Charge the amount and issue a receipt	With the declaration of decree	Officer nominated under the supervision of the Technical Officer
Report the information about the fee collected to the officer-in-charge and record the decree in the case file	On the same day	Technical Officer
Crediting the fee collected to the relevant expenditure head	Within 2 days from the date of receipt of Revenue Inspector’s report	Officer-in-charge of the subject

Application                                                 Download